Projects Co-ordinator


Fancy working for an award winning company with the opportunity for further advancement?

We have an exciting opportunity to join our fantastic team situated in our offices at Crewe Hall Enterprise Park working, with some of the biggest companies in the local area.

You must be a strong team player, have the ability to remain calm under pressure with a problem solving attitude.

This job requires you to be able to successfully initiate, plan, design, execute, monitor, control and close a project.


Job description

To ensure the customer receives a level of service that represents and exemplifies a feeling of a true and holistic project management which develops stronger relationships for securing additional business.

To co-ordinate the internal tender process for the Projects Division through gaining information from the customer, site visits and negotiating with trade allies.

To co-ordinate the projects through the stages of specification, planning and resource management.

To maintain contact with all project customers to ensure we secure current and future business. Frequently educate customers in terms of the companies full-service offerings.


Internal Tender Process

To carry out the Job Verification Process, clarifying key data with the customer to gauge parameters of the works and probability. Based on this information collated review the works required are within the companies remit.

On projects where we have no official tender information, i.e. a detailed specification, plans etc… we must obtain this information using resources available. Accurately recording the specification for costing by following the PQS. This information needs to be issued in a formal tender document to pre-approved trade allies for them to provide costings.

On projects with a tender or detailed specification etc.. provided. This is to be broken down into relevant trades and appointments made to attend to gather the costings for the quotation from trade allies.

Collate all costs into a project tender document of which is then ratified for its accuracy and competitiveness, negotiating better rates where necessary. Quotation reviewed for profitability. Ratified for approval with the Works Operations Manager and/or Finance Manager.

Collate the quotation document using templates to complete and send to the customer.

Follow up all quotations with the customers to gain the work in line with the sales to follow up communication and job decision process.


Projects Scheduling

Working with the contract manager confirm the specification of each job in conjunction with CPP for all works. Involving the trade allies as necessary.

Using the sequential order of works and initial plant & building materials specification provided by the planner & assessor or trade allies, record and schedule all details on to the GANTT software.

Obtain the RAMS documents from the trade allies or contract manager to place into the Job Packs and forward to the customer.

Create a bill of materials and scheduling to order the plant & building materials required working with the trade allies.

Collate the Job Packs for issuing to the trade allies for works required.

Handover all relevant documents for the Contract Manager to manage the project.


Projects Coordinating

Attend weekly project meetings with relevant reporting updates and provide ideas, insights and challenge to achieve solutions.

Ongoing feedback and communication with the contract manager on work progression, adherence to plan and costs and trade allies monitoring.

Updating the Works Operations Manager for the maintenance of the trade matrix in relation to the company resource.

Maintain relationship with customer during the works process to ensure timely and up to date information is communicated.

Communicate any variations / extras to the works to the customer for confirmation in writing, all relevant documents updated.

Timely invoicing for cashflow purposes.

Ensuring project financial paperwork is all in place, PO and sign off documents.

Co-ordinate all testimonial videos, photo’s and feedback forms.


Key Skills Required

  • Project Management qualification – Prince 2/pmp or 2 years experience within a similar role
  • Possession of strong presentation and negotiation skills.
  • Previous trade or planning experience.
  • Excellent interpersonal skills.
  • PC literacy
  • Confident and professional business manner.
  • Ability to work to deadlines and SLA.
  • Good knowledge of CDM
  • Ensure health and safety standards in the workplace are adhered to.


Job Type: Full-time

Salary: £25,000.00 to £28,000.00 /year


Please send a copy of your CV to